Dental Staffing

Successful Systems Save Time

If you ask the average individual, they’d probably be surprised to hear a Dental Practice referred to as a business. I remember a situation when a patient with an extensive treatment plan, ready to begin treatment, but refused to sign the treatment plan and the financial arrangements. In fact, she was quite insulted that we needed signed financials to begin treatment. She went on to state that we were a healthcare provider, not a “business.”

My Office Manager tried to explain to her that yes, we were a business that provides Dentistry as a part of healthcare. She further explained that as in any business, financial arrangements were a part of the systems that makes our office successful. Systems can make or break any business; without them there’s chaos, stress, loss of time and money and with them seamless, smooth predictability. Do your office systems work for you? Have you planned for all the systems there are in your Dental Office?

As you know, Dental Practices are complex, busy businesses. The list of systems is lengthy!

  • Office hours
  • How the phone is answered
  • Greeting the patient and checking them in/checking them out
  • New patient intake from the first call to the first visit and retention
  • Emergency calls
  • Patient registration paperwork: online, in office, on letterhead or directly into the computer?
  • Paper charts or paperless
  • Voice mail, answering service or answering machine (how about rotating the staff to take calls after hours?)
  • Billing: in office or out
  • Treatment presentations and financial arrangements
  • Healthcare Financing Credit Card
  • Accounts receivable
  • Accounts payable
  • Office supply inventory
  • Office décor and design: interior/exterior
  • Who’s going to clean the office?
  • Staff meetings
  • Staff huddles
  • Staff manual
  • Infection control/sterilization
  • Equipment upkeep/repair
  • Clinical inventory
  • Lab cases from prep to delivery
  • Treatment delivery system
  • The Recall Exam
  • Hygiene/Periodontal delivery
  • Referrals
  • Employees: wages, raises, reviews, vacations, sick days, personal days, holidays, inclement weather.
  • Discounts for family members of employees

The list goes on, and I’m certain I’ve missed something! I don’t have to tell you that sometimes it takes years to get these right. So, are your systems working so you can focus on the practice of Dentistry? If not, we love developing Systems that work for you and your Dental Practice. If you’d like help, email us at It’s less of an investment than you might think.



60 Minute Complimentary Consultation

When you spend your time and energy dealing with non-clinical issues such as insurance, employee turnover, accounts payable and receivable, you can’t enjoy the work you were trained to do. At, our consultation will work with you to identify the issues and give you solutions for moving forward. Then you can start running your practice instead of your practice running you.

[Click Here to Schedule a Consultation at No Charge To Your Practice]



“Reduce your plan to writing. The moment you complete this, you will have definitely given concrete form to the intangible desire.”
- Napoleon Hill